This translation is provided for information. In case of any discrepancy, the Turkish text prevails: Turkish original
KARACALAR HALI VE MOBİLYA TİC. LTD. ŞTİ.PRIVACY NOTICE UNDER PERSONAL DATA PROTECTION LAW NO. 6698
KARACALAR HALI VE MOBİLYA TİC. LTD. ŞTİ. (“Company”, “Karacalar”) takes all technical and legal measures in processing your personal data in the course of its activities, in accordance with Personal Data Protection Law No. 6698 (“KVKK”). Data subjects can find detailed information on the processing of their personal data, its transfer to third parties, the legal grounds for collecting personal data and their rights under the KVKK in the privacy notice below.
I. Purposes of Processing Personal Data
Your personal data may be processed by the data controller or by real/legal persons it appoints in the following situations and conditions:
For the purpose of preparing documents that we are obliged to prepare under the relevant laws,
For the purpose of improving, developing and diversifying our products and services and offering alternatives to the real/legal persons with whom we have commercial relations,
For the purpose of raising and developing our service standards, evaluating new technologies and applications, and determining and implementing our commercial and business strategies,
For the purpose of preparing various reports, research and presentations, planning emergency management processes, monitoring finance and accounting matters and ensuring security within our Company,
For the purpose of evaluating the recruitment processes of our candidate employees, creating personnel files for our employees and maintaining our Company's Human Resources policies,
For the purpose of serving all our customers with an approach of affordable prices and high quality within our fields of activity, in connection with our Company's purpose of establishment,
For the purpose of preparing documents that we are obliged to prepare under the relevant laws,
For the purpose of increasing our employees' performance and satisfaction, checking their state of health for suitability for work, paying their wages, evaluating their complaints, determining training and career plans or ensuring occupational health and safety,
For the purpose of evaluating candidates applying for jobs or internships, evaluating applications made online for recruitment and carrying out the onboarding of new hires,
For the purpose of arranging employees' statutory leave, carrying out termination procedures and determining their attendance at work,
For the purpose of recording camera footage in our work areas, workplaces and offices, buildings, business sites and vehicles for security and other reasons, and ensuring the safety of visitors entering these places,
For the purpose of evaluating the suitability for work and continued employment of our employees and candidate employees, including but not limited to our Company's obligation to employ ex-convicts,
For the purpose of identifying communications and determining their content where voice and call recordings arise from communication with our call centres or company telephones,
For the purpose of promoting and announcing our Company and the event and informing the public, in respect of photographs and videos of visitors to our business and those taken at meetings, seminars and other social organisations, award ceremonies and corporate meetings organised by our Company,
For purposes such as carrying out our necessary quality and standard inspections or fulfilling reporting and other obligations set by laws and regulations,
For the purpose of ensuring the fulfilment of the legal obligations specified in the KVKK towards regulatory and supervisory institutions, as required or mandated by legal regulations,
For the purpose of verifying the identity of the applicant in applications you make verbally, in writing or electronically to contact our Company, in respect of identity information, contact information and other information attached to application documents or delivered to us by hand or verbally,
For the purpose of ensuring the security of our employees, guests and the buildings belonging to our Company through camera recordings and other security measures, and controlling entries and exits,
For the purpose of ensuring the efficient and effective use of the tools and equipment delivered to our employees,
For the purpose of use in corporate communication and event management activities and processes, and the performance by our Company's business units of the work necessary for data subjects to benefit from the services we offer,
For the purpose of promoting and announcing our Company and the event and informing the public, in respect of photographs and videos taken at meetings, seminars and other social organisations, award ceremonies and corporate meetings organised by our Company,
For the purpose of taking the measures necessary for occupational health and safety within our legal obligations, planning and conducting training processes and enabling early intervention in health matters,
For the purpose of carrying out and monitoring financial reporting and risk management, creating and monitoring visitor records, and developing and improving public relations and marketing policies,
For the purpose of fulfilling the requests of the judiciary, municipalities and other relevant public institutions and organisations,
For the purpose of preparing business plans and creating and implementing shift lists,
For the purpose of planning and carrying out shuttle services and various logistics activities,
For the purpose of carrying out our necessary quality and standard inspections or fulfilling other obligations set by laws and regulations,
For the purpose of notifying changes in the legislation or in the policies we have adopted, or making notifications concerning the data subject.
II. Transfer of Personal Data
Your processed personal data may be transferred by us, for the purposes above and within the conditions set by the KVKK: to relevant audit firms, private integrator firms, independent audit firms, customs firms, financial advisor/accounting firms and law offices, for the purpose of fulfilling our obligations under the relevant legislation and auditing our commercial activities,
to legally authorised public institutions and organisations, in line with the requests of the relevant public institutions and organisations and limited to the purposes of those requests,
to occupational health and safety companies, hospitals and health institutions, for the purpose of emergency medical interventions and fulfilling occupational health and safety obligations,
to banks and financial institutions, for the purpose of carrying out banking and financial transactions,
to our business partners and suppliers, for the purpose of carrying out advertising and promotion processes,
to solution partner companies providing repair, maintenance and service work, to our suppliers and to firms operating in this field,
to security companies, for the purpose of ensuring workplace security,
and to legally authorised public institutions and organisations and judicial bodies, in line with the requests of the relevant public institutions and organisations and limited to the purposes of those requests.
III. Method and Legal Grounds of Collecting Personal Data
Your personal data is collected by KARACALAR HALI VE MOBİLYA TİC. LTD. ŞTİ. or by real/legal persons processing data on behalf of KARACALAR HALI VE MOBİLYA TİC. LTD. ŞTİ., through verbal, written or electronic channels including but not limited to application forms, the website, various contracts, all kinds of information forms, surveys, job application forms, employment contracts, social media applications, written, verbal and digital notifications from our customers, suppliers and business partners, and call centres, on the basis of your explicit consent or within the scope of the other data processing conditions provided for in the KVKK. This information is obtained so that our commercial and administrative activities can be carried out within the framework of the law and, within this scope, so that Karacalar can conduct its services, continue its commercial life and fulfil its legal responsibilities completely and accurately.
IV. Storage, Destruction and Anonymisation of Personal Data
Our Company stores personal data in line with, and in proportion to, the purpose for which it is processed. Where the purpose and/or reason for processing no longer exists, personal data is stored until the end of the period required by the relevant legislation. When the purpose and reason for processing personal data no longer exist and the statutory limitation periods required to meet our legal obligations have expired, the personal data will be destroyed or anonymised.
V. Rights of the Data Subject
Real persons whose personal data is processed by Karacalar have the following rights under Article 11 of the KVKK: to learn whether their personal data is processed,
to request information about it if their personal data has been processed,
to learn the purpose of processing their personal data and whether it is used in line with that purpose,
to know the third parties to whom their personal data is transferred, in the country or abroad,
to request the correction of personal data if it is incomplete or incorrectly processed, and to request that the action taken in this scope be notified to the third parties to whom the personal data has been transferred,
to request the deletion or destruction of personal data where the reasons requiring its processing no longer exist, even though it was processed in accordance with the KVKK and other relevant laws, and to request that the action taken in this scope be notified to the third parties to whom the personal data has been transferred,
to object to a result against them arising from the analysis of the processed data exclusively through automated systems,
to claim compensation for damage suffered due to the unlawful processing of personal data.
You may submit your requests regarding your rights listed above under Article 11 of the Personal Data Protection Law to our Company in accordance with the Communiqué on the Procedures and Principles of Application to the Data Controller. To ensure that your requests are concluded quickly and effectively, we kindly ask you to submit them by filling in the Personal Data Protection Law Application Form. The data subject's requests will be evaluated and decided free of charge as soon as possible and at the latest within thirty (30) days. If the evaluation and decision process requires an additional cost, the fee in the tariff determined by the Personal Data Protection Board will apply. Respectfully submitted to the public.
KARACALAR HALI VE MOBİLYA TİC. LTD. ŞTİ